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Team Secretary

Band 3

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Mondays to Fridays)
Job ref
356-21-3266503-A
Site
Castle Hill Hospital
Town
Cottingham
Salary
£20,330 - £21,777 Per annum
Salary period
Yearly
Closing
17/09/2021 23:59

Hull University Teaching Hospitals NHS Trust is one of the largest in England and provides acute care for the local population of 600,000, and over 1.2 million for our tertiary services. Based on three sites, the Trust employs around 10,000 people, and has an annual budget of approximately £440 million.

An exciting opportunity has arisen for an enthusiastic and motivated individual to join the EF&D Secretariat. The post-holder will be based at the Castle Hill Hospital but there may be need to work from other sites, eg, Hull Royal Infirmary, from time to time.

The successful applicant will be appointed as Team Secretary within the EF&D Secretariat providing operational, project and administrative support to the Senior Team of Estates, Facilities and Development. The workload is both demanding and varied, and therefore previous secretarial experience including minute taking is essential.

We are looking for a team player with excellent communication and organisational skills who is both flexible to service demands and adaptable in their approach to work. The post-holder will need to work as part of a team in a diverse and interesting open plan office environment using their initiative to prioritise their workload, multi-task and maintain confidentiality.

The successful applicant must be able to demonstrate good secretarial and administration skills.

Qualifications will include:-

  • GCSE Grade C or above in English and Mathematics, or equivalent qualification/ experience
  • NVQ Level 2 Business Administration, or equivalent qualification/ experience
  • NVQ Level 2 Customer Service, or equivalent qualification/ experience
  • Previous experience in a reception/ administration role
  • Must be willing to participate in any relevant training identified to develop skills required to carry out duties.

The successful applicant will be professional, motivated and flexible, with a positive attitude to carry out duties.

The post is full time, 37.5 hours per week, Monday to Friday excluding Public Holidays.

We will be looking for flexibility which may involve future changes. In your application, it is important to make sure you tell us about your qualifications, skills and experience as per the Personal Specification.

Please Note: 

Previous applicants need not apply. 

If you would like to discuss the post prior to application, please contact Angela Chapman, EF&D Administration Team Leader, angela.chapman15@nhs.net for further details.

 

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Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Angela Chapman
Job title
Administration Team Leader
Email address
angela.chapman15@nhs.net